The Leadership Summit Package
Full-scale production for 300–1,000+ person conferences, off-sites, and sales kickoffs. We handle the complexity so you can focus on the vision.
Your marquee event defines your year.
This is the event your leaders have been waiting for. Two hundred to five hundred people flown in from around the world. A stage build that reflects your brand. Multiple sessions, breakout rooms, evening receptions, and a livestream reaching thousands more.
The stakes are enormous. A technical failure here doesn't just embarrass the event team; it undermines the CEO's credibility with the entire leadership corps. The message must land perfectly. The experience must be seamless.
The Leadership Summit Package is a fully managed production. You provide the content and the people. We handle everything else — from the first site survey to the final truck pulling away after load-out.
Main Stage — Audio
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✓ Premium Line Array SystemList Item 1
High-fidelity sound that fills the entire room with crystal clarity.
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✓ 8+ Wireless MicrophonesList Item 2
Axient Digital or Spectera systems for zero interference. Handhelds, lapels, and headworns.
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✓ Audience Q&A SystemList Item 3
wireless roaming microphones for crowd questions. No more shouting from the back row.
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✓ Professional audio mixingList Item 4
A dedicated engineer mixes levels in real-time, balancing music, speech, and video audio perfectly.
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✓ Multi-Track Recording
Record the entire event for internal archives or external distribution.
Main Stage — Video & Display
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✓ Massive LED Video WallList Item 1
Seamless, high-resolution display (16'x9' or larger) for immersive visuals.
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✓ 3-Camera IMAG SetupList Item 2
PTZ and operated cameras for tight shots and wide angles.
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✓ Professional Video SwitcherList Item 4
Live switching with graphics, lower thirds, and transitions.
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✓ Confidence Monitors
Multiple screens on stage for presenters.
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✓ Media Server
For high-res video playback, animations, and interactive content.
Main Stage — Lighting
Breakout Rooms (Up to 4)
Hybrid / Livestream
Personnel — The Full Team
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✓ Production ManagerList Item 1
Your single point of accountability. Runs the show from start to finish.
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✓ Audio EngineerList Item 2
Dedicated to sound quality.
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✓ Video EngineerList Item 3
Dedicated to switching and playback.
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✓ Lighting Programmer
Dedicated to cues.
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✓ Camera Operators
3+ operators.
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✓ Streaming Producer
Dedicated to virtual attendees.
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✓ Stagehands
Full crew for load-in/strike.
| Category | Investment |
|---|---|
| Main Stage Audio | $12,000 |
| Main Stage Video & Display | $18,000 |
| Main Stage Lighting | $8,000 |
| Main Stage Staging & Set | $6,000 |
| Breakout Rooms (4) | $12,000 |
| Hybrid / Livestream | $8,000 |
| Personnel (Production Team) | $14,000 |
| Pre-Event Planning & Support | $4,000 |
| Total | $82,000 |
Additional hours billed at $150/hour for PM, $125/hour for engineers. Travel expenses billed at cost for off-site events.
This is a starting point. Every summit is unique. Request a custom proposal for a precise estimate.
| Enhancement | Investment | Best For |
|---|---|---|
| Extended LED Wall | +$6,000 | Larger stage or wraparound visuals |
| Additional Breakout Rooms | +$3,000 per room | More concurrent sessions |
| On-Site Content Creation | +$5,000 | Same-day highlight reel for social/internal comms |
| Interactive Polling / Q&A | +$2,500 | Real-time audience engagement |
| Post-Event Edit Package | +$4,000 | Professionally edited highlight video |
| Extended Streaming Duration | +$1,500 per day | Multi-day events |
| Branding & Signage | +$3,000 | Custom stage graphics, directional signage |
| Catering Coordination Support | +$1,000 | Liaison with venue for meal timing |
Why we are the choice for Leadership Summits.
We Build Moats - We don't just rent gear; we build an ecosystem. Our redundancy, our crew, our planning — everything is designed to make you look like the most prepared company in the room.
We Handle Complexity - Multi-day events, multiple rooms, hybrid audiences, complex run-of-shows. We thrive on complexity. We've done it hundreds of times.
We Are Your Partner - From the first site survey to the final invoice, we are your partner. We don't just show up; we integrate with your team, your agenda, and your vision.
We Deliver Peace of Mind - When you hire us, you know the tech will work. You know the stream won't drop. You know the CEO will look great. That peace of mind is priceless.
FAQ
Summit questions, answered.
"Can you handle a multi-day event?" Yes. Our Summit package is designed for multi-day events. We include extended crew hours, equipment maintenance between days, and a dedicated production manager to oversee the entire run.
"What if we need to travel to a remote location?" We travel anywhere in the Pacific Northwest and beyond. We handle all logistics, including shipping, accommodation, and local permits. We'll include all travel costs in your upfront quote.
"Do you provide the stage design?" We offer a "Set Design Consultation" add-on where we work with your creative team to design a stage that matches your brand. We can also source custom builds or work with your existing set.
"How far in advance do we need to book?" For Leadership Summits, we recommend 3–6 months. This allows time for complex planning, custom builds, and content preparation. For peak seasons, book 6–9 months out.
Ready to make your Leadership Summit legendary?
Don't leave your most important event to chance. Get a fully managed, broadcast-quality production.
