The Corporate Town Hall Package
Broadcast-quality AV for 100–300 person all-hands meetings. Ensure every voice is heard and every message lands clearly — whether in the room or online.
When the whole company is watching, nothing can go wrong.
Your all-hands meeting is the most visible event on the corporate calendar. The CEO is presenting the year's results. Department heads are taking the stage. Employees in the room and on the stream all need to see, hear, and participate clearly.
A technical failure here doesn't just embarrass the event team; it undermines the leadership's credibility. A microphone cutting out during the Q&A or a video feed freezing for remote workers sends the wrong message: "We didn't prepare."
The Town Hall Package delivers a broadcast-quality experience that makes your leadership look sharp and your message land cleanly.
Audio — Full Room Coverage, Zero Dead Zones
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✓ Line Array Speaker SystemList Item 1
Professional-grade speakers that project clear, even sound to the back of the room. No "can you hear me?"
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✓ 6+ Wireless MicrophonesList Item 2
Mix of handhelds, lapels, and headworn mics for multiple speakers. All on licensed, interference-free frequencies.
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✓ Audience Q&A SystemList Item 3
wireless roaming microphones for crowd questions. No more shouting from the back row.
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✓ Professional audio mixingList Item 4
A dedicated engineer mixes levels in real-time, balancing music, speech, and video audio perfectly.
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✓ Multi-Track Recording
Record the entire event for internal archives or external distribution.
Video & Display — See Every Detail
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✓ Large LED Wall or Dual ProjectionList Item 1
High-resolution visuals sized for the room. Crisp text, vibrant colors, visible from the furthest seat.
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✓ IMAG (Image Magnification) SystemList Item 2
3-camera setup feeding live video to the main screen. Close-ups of speakers so the back row feels like they're in the front.
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✓ Confidence MonitorsList Item 4
2 large screens on stage so presenters can see their slides and the live feed without turning around.
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✓ Video Playback Server
Professional media server for playing high-res video rolls and intros without lag.
Lighting — Set the Stage
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✓ Key Light for SpeakersList Item 1
Dedicated lighting to ensure presenters look professional on camera and in person.
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✓ Stage Wash LightingList Item 2
Even, flattering light across the entire stage. No dark spots.
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✓ Accent LightingList Item 3
Customizable colors to match your brand or set the mood for different segments.
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✓ Lighting Console & Programmer
Pre-programmed cues matched to your run of show. Smooth transitions, no manual fumbling.
Hybrid / Livestream — Include Everyone
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✓ Professional Streaming EncoderList Item 1
Broadcast-quality stream to Zoom, Teams, Vimeo, or YouTube.
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✓ Stream ProducerList Item 2
A dedicated operator switches cameras, manages chat, and ensures the remote experience is seamless.
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✓ Redundant Internet Connection Write a description for this list item and include information that will interest site visitors. For example, you may want to describe a team member's experience, what makes a product special, or a unique service that you offer.List Item 3
Personnel — The Full Crew
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✓ Production ManagerList Item 1
Your single point of accountability. Runs the show from start to finish.
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✓ Audio EngineerList Item 2
Dedicated to sound quality.
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✓ Video EngineerList Item 3
Dedicated to switching and playback.
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✓ Camera Operators Item
3 operators for the IMAG setup.
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✓ Stagehands
For load-in, strike, and on-floor support.
| Category | Investment |
|---|---|
| Audio System (Line Array) | $4500 |
| Video & Display (LED/Projection) | $6,500 |
| Lighting System | $3,000 |
| Hybrid/Livestream Package | $2,500 |
| Crew & Production Management | $5,000 |
| Pre-Event Planning & Rehearsal | $1,500 |
| Total | $23,000 |
Additional hours billed at $150/hour for PM, $125/hour for engineers. Overtime after 10 hours.
This is a starting point. We tailor every package to your venue and agenda. Request a custom quote for a precise estimate.
| Enhancement | Investment | Best For |
|---|---|---|
| Extended LED Wall | +$6,000 | Larger stage or wraparound visuals |
| Additional Breakout Rooms | +$3,000 per room | More concurrent sessions |
| On-Site Content Creation | +$5,000 | Same-day highlight reel for social/internal comms |
| Interactive Polling / Q&A | +$2,500 | Real-time audience engagement |
| Post-Event Edit Package | +$4,000 | Professionally edited highlight video |
| Extended Streaming Duration | +$1,500 per day | Multi-day events |
| Branding & Signage | +$3,000 | Custom stage graphics, directional signage |
| Catering Coordination Support | +$1,000 | Liaison with venue for meal timing |
Why we are the trusted partner for corporate Town Halls.
We Speak "Corporate" We understand the pressure of an all-hands meeting. We know the CEO needs to look confident, the HR team needs to handle Q&A smoothly, and the remote team needs to feel included. We've done this hundreds of times.
Redundancy is Non-Negotiable If a camera fails, we have a backup. If the internet drops, we switch to cellular. If a mic dies, we swap it instantly. We build redundancy into every system so you never have to worry about "what if."
Seamless Hybrid Integration We don't just "stream" the event; we produce it. Our stream producers manage the remote experience just as professionally as the in-room experience, ensuring no one feels like an afterthought.
Local Venue Mastery From the Marriott to the Convention Center, we know the quirks of every major venue in Seattle, Portland and Boise. We know where the power is, where the load-in is, and how to get the best sound in the room.
FAQ
Town Hall questions, answered.
"Can you handle a hybrid event with 100 in-room and 200 remote?" Absolutely. Our Town Hall package includes a professional streaming setup with a dedicated producer. We ensure the remote audience can see, hear, and interact just as well as those in the room.
"What if our venue has strict load-in times?" We work within any venue constraint. Our team is experienced in rapid load-in and strike, and we coordinate closely with venue staff to ensure we're compliant and on schedule.
"Do you provide the content (slides/videos)?" We provide the technology to display your content. We can also offer a "Presentation Design Support" add-on to help polish your slides, or a "Content Creation" add-on to shoot and edit video rolls on-site.
"How far in advance do we need to book?" For Town Halls, we recommend 6–8 weeks. This allows time for a site survey, rehearsal planning, and content preparation. For peak seasons, book 3–4 months out.
Make your next Town Hall unforgettable.
Don't let technical glitches distract from your message. Get a flawless, broadcast-quality experience.
